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What is an SGE?
Members serving on National Advisory Councils/Boards, Boards of Scientific Counselors, and Program Advisory Committees are appointed by personnel action and are Special Government Employees. SGEs are appointed or employed to perform temporary duties on an intermittent basis and less than 130 days in a calendar year, with or without compensation.
What is a Federal Advisory Committee?
The Federal Advisory Committee Act (FACA) defines an advisory committee as any committee, board, commission, council, conference, panel, task force, or other similar group, or any subcommittee or other subgroup, which is (A) established by statute or reorganization plan, or (B) established or utilized by the President; or (C) established or utilized by one or more agencies in the interest of obtaining advice or recommendations for the president or one or more agencies or officers of the Federal Government. Committees whose membership are entirely Federal employees or are non-advisory are exempt from FACA.
What annual requirements must I fulfill as an SGE?
Annually, you are required to takeAnnual Ethics Training and complete the Lobbyist form and Foreign Activities Questionnaire (FAQ). YourCommittee Management Contact will alert you as to when these requirements will need to be fulfilled.
Conflict of Interest (COI): What if I have changes to items I reported on my OGE-450 - Confidential Financial Disclosure Report and Foreign Activities Questionnaire throughout my term on the committee?
With regards to COI activities, you will be required to complete form OGE-450 - Confidential Financial Disclosure Report and a Foreign Activities Questionnaire at the time of your appointment. These will be reviewed and cleared to finalize your appointment to the committee.
If you have foreign activities coming up during your term, please be sure to report them in advance to ensure that you do not have any conflicts that would restrict your activities as a member of the committee.
COI UPDATES
Depending on the committee, 2-3 times each year, you will receive an update package that will include:
- Most recent recusal list,
- Original OGE-450 form, for reference only,
- Verification update log, to be completed and returned promptly
On the verification update log, you will only need to report any activities that have occurred since your last submission. Examples of common updates include adding new activities (such as future speaking engagements, new consulting roles, stocks, research support) and deleting ended activities (such as advisory board membership, stocks sold, etc.).
Why is it important to keep your home address and banking information updated?
You may be compensated for participation at advisory committee meetings. Compensation may include travel, per diem and honoraria. Most members are compensated at the rate of $200 per day for time spent at meetings and site visits. It is important that we have the most up to date information so that your electronic disbursement will be made in a timely manner. The reimbursement is usually processed within a few weeks after attendance a meeting and upon return of the appropriate receipts, i.e. taxi, hotel lodging, etc. Any changes to your home address, banking and withholdings can be made throughDFAS and should also be reported to yourdesignated Committee Management Contact.
Why do I need a DFAS Account?
A member will have sole access to his/her pay records and will have the option of printing a W-2 form for tax purposes at the end of the calendar year from this system. Social Security (except for non-citizens) and Federal and Maryland State (unless a Maryland State Tax Exemption form, WM-507, is filed), income taxes will be deducted, and a W-2 Wage and Tax Statement will be provided no later than January 31 of each year. In addition, it will be the member’s responsibility, should changes occur during an appointment, to update the residential address and direct deposit banking information throughout your appointment. This payment for service on advisory committees is made from the Defense Finance and Accounting Service (DFAS) system. Once a member’s appointment is effective, a letter will be sent to their residential address from the DFAS containing a temporary PIN number that is valid for 120 days. Members will be required to change the temporary PIN number to a customized PIN via the DFAS websitehttps://mypay.dfas.mil/mypay.aspx or by calling the DFAS Helpdesk, at1-888-332-7411.
Why did I receive an HHS ID Badge Request Form?
The issuance of an HHS ID Badge is provided bysome ICs. An ID Badge will allow you to gain access to NIH Campus and some satellite facilities through the “Employee” entrance rather than “Visitor” entrance. Once you complete and submit theNIH badge form (see instructions in your initial appointment email) NIH will complete the necessary processing requirements for you to receive your ID at a future face to face advisory committee meeting.
For those ICs and committee members that will provided with an ID badge, this would have been included in your Welcome email. If you are wondering why you did not receive a badge request form, please contact your IC CMO.
I have completed my HR paperwork and Ethics Forms. How do I send them via NIH Secure Email?
You may return your paperwork through the NIH Secure Email Service (SecureEmailNotice@nih.gov). This service will allow us to communicate individually with each of you securely via email. Your initial welcome email from the IC CMO was sent from this secure site. In order to access that email, you need to register and set up a username and password.
Samples of various Ethics and HR forms.
- OGE-450 Financial Disclosure Form
- SF-61 Appointment Affidavit
- I-9 Employment Eligibility
- SF-306 Declaration for Federal Employment
- Direct Deposit
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